PAYMENT SCHEDULE
2007-2008 School Year
Total Cost of trip: $330.00
Trip Deposit: $50.00 Due week of October 29, 2007
1st Payment* $50.00 Due week of November 26, 2007
2nd payment* $50.00 Due week of January 7, 2008
3rd payment* $50.00 Due week of February 25, 2008
4th payment* $50.00 Due week of March 17, 2008
Final balance* $80.00 Due week of April 21, 2008
*These are minimum payments. Payment in full can be made at any time. If a student misses a payment, they may lose their spot on the trip to a student on the waiting list.
Checks are made out to: “
Cancellation Policy
We are paying for the trip through a tour company and they set the deadlines for payments. We have reserved two busses, which will accommodate up to 100 students. The first 100 students to pay their deposit reserve a spot on the trip. After the first 100, we will make a waiting list. If we get another 35 students, we can get a third bus. Any number between 101 and 134 is not enough however. Those students will remain on the waiting list and replace other students who do not go. If the trip is cancelled entirely# between the deposit date and 90 days before departure, there is no penalty and all students will receive all of their money back. If we cancel less than 60 days before the trip, only 50% of the per person program fee will be refunded. #The events of 9/11 are an example of a reason why a trip may be cancelled entirely.
Refund Policy
The deposit is non-refundable for the first 100 students. Payments are only refundable for the first 100 students if there is a student on the waiting list able to take their place. If a student on the waiting list replaces one of the first 100, that student will receive a refund. If there is no child to replace the student, there will be no refund issued. The trip cost is based on 100 students attending. If there are less students, the school does not have the option to pay less. Our cost is fixed. There is no profit for the school and the trip actually costs the school money as the cost for chaperones and substitute teachers is paid for by the principal.
Costs to the school: In order to lessen the financial burden on the students attending the trip, money raised from the building’s magazine sale will be used to pay the cost for the chaperones and their substitutes.
5 chaperones and an administrator will accompany the students on the trip.
All of the chaperones will be teachers within the building. Last year we took 2 females and four males on the trip. Because half of the 8th grade is on the trip, we are able to cover the 8th grade with the teachers that stay behind. We would only need to pay for two substitutes and the cost of overnight travel for the chaperones.
2 subs at $129.00 ($258) times three days of the trip = $774.00
5 chaperones at $75 a day times three days = $1,125.00